Working remotely… except for essential employees

University operations and staffing remain in Phase One and will continue throughout the fall semester.  This means that university employees will continue working remotely, except for essential employees and services, including those needed to support the small group of students accepted to reside on campus.

We’re All in This Together

For essential workers returning to campus, it’s everyone’s responsibility to not only ensure the safety of themselves but also their colleagues. How we go about our day to day will be drastically different to what we were accustomed to, in order to ensure everyone remains safe.

Employee health and safety measures and requirements for Fall 2020

  • COVID-19 health and safety training, and management will be required for all employees prior to returning to campus. This training will include, but is not limited to, physical (i.e., social) distancing, PPE, symptom screening and testing, hygiene and sanitation, and self-quarantining, Additional training also will be provided as needed for any employees currently working on campus.

 

  •  Employees will be required to wear masks and other job-specific PPE equipment in public spaces on campus in accordance with this guidance. PPE such as masks, gloves, hand sanitizer and other necessary materials will be provided to employees in accordance with guidance from the CDC and the District of Columbia Department of Health. This includes clear masks for more accessible communication and for job-specific equipment could include: face shields, goggles, protective gowns, booties.

 

  •  Physical distancing guidelines will be followed and physical distancing of a minimum of 6 feet will be implemented in office and meeting settings.

 

  •  The temporary policy on the use of annual leave, sick leave, remote work and related issues during the COVID-19 pandemic will remain in effect.

 

  •  Designated buildings, rooms, offices and other campus facilities identified for use will undergo routine and deep cleaning. In addition, adjustments will be implemented as necessary or prudent to promote physical distancing while facilitating effective visual communication. Adjustments may include plexiglass barriers, touchless door closures and other changes. Requests to add additional spaces will be considered based on need, as well as resource availability.

 

  •  Signage will be posted throughout campus reminding people of the need to wear PPE and to maintain physical distancing requirements. Signs also will include reminders of recommended health, safety and hygiene practices.

 

  • Daily self-monitoring and temperature checks will be required via a mobile/tablet app or an online form provided by the University. This includes reporting being ill or demonstrating COVID-19 symptoms.

Frequently Asked Questions

Last Update | September 22, 2020

The Public Health and Safety Task Force is designing several protocols to ensure that employees feel safe to return to campus. The protocols include but are not limited to:

 

However, if you have underlying medical conditions that will put you at risk, please request reasonable accommodations through the Office of Equal Opportunity Programs.

Last Update | September 22, 2020

You may request reasonable accommodations through the Office of Equal Opportunity Programs.  More information on this process can be found under the Administration and Operations Manual.

Last Update | September 22, 2020

The coronavirus would qualify as a “serious health condition” under the FMLA, allowing an employee to take FMLA leave if the employee contracts the disease or when the employee must provide care to an immediate family member who has contracted the disease.   

However, FMLA should be applied for only if the employee expects to not be able to work for an extended period of time as a result of his or her sickness or need to care for an immediate family member. Regardless of whether FMLA leave is used, the employee would still use their accrued leave to ensure continuous pay.  

Information on how to apply for FMLA can be found here: https://www.gallaudet.edu/human-resources/benefits/leave/family-and-medical-leave-act.

Last Update | September 22, 2020

The Families First Coronavirus Response Act (FFCRA) does not apply to Gallaudet University. This policy applies to certain public employers and to private employers with under 500 employees.

Last Update | September 22, 2020

You have three options:

  • You may carry a negative annual leave balance for up to 15 days. 
  • You may apply for leave donation from the Leave-Sharing Program.
  • You may apply for benefits under the DC Paid Family Leave Program. Please note that if you are approved for benefits, you will be placed on Leave Without Pay at the University.
Last Update | September 22, 2020

No, since the University asked you to self-quarantine, you will be placed on administrative leave with pay.

Last Update | September 22, 2020

Depending upon the nature of your illness and your job responsibilities, you should work with your supervisor to make up the work in the same workweek or to develop an alternative plan for work. However, if you are unable to make up the hours or work from home, you will need to use your sick leave or annual leave. If you don’t have any remaining, there is an option to carry a negative annual leave balance for up to 15 days. This is in effect until further notice.  You may also opt to apply from the Leave-Sharing Program. Please contact Human Resources for more information.

Last Update | September 22, 2020

The University has asked supervisors to be as flexible as possible with our employees. Please discuss with your supervisors to see how your schedule can be shifted but still support the needs of the department.

 

If you are absolutely unable to shift your schedules, you may use your paid leave (annual and/or sick leave) to care for your child(ren). Supervisors are asked to be lenient and understanding. This is a very unusual time and we recognize the stress that working parents are dealing with.

Last Update | August 19, 2020

We understand this is a stressful time for many. We want to remind you that the Employee Assistance Program (EAP) is available for our employees. To set up an appointment, please call 800-607-1522. If needed, EAP will provide you with the names of providers who are fluent in American Sign Language. More information can be found on our website.

Last Update | August 19, 2020

Masks and other PPE will be provided to university students and employees in accordance with our face covering rules.  Students will be provided with clear masks to facilitate communication.

Persons who wish to request additional supplies of non-medical grade face coverings and other PPE for faculty and staff can contact DPS or Residence Life. Employees in need of N95 masks will be coordinated through the office of the Chief Operating Officer.

Last Update | August 19, 2020

If an employee of Gallaudet University working on campus tests positive for the virus that causes COVID-19 and a health care provider determines that they do not need to be hospitalized, the following steps will be taken to prevent the disease from spreading on-campus:

  • Staff not hospitalized will be sent home for quarantine, with the support of our employee counseling and support services.
  • The COVID-19 Response Team (CRT) will contact the D.C. Department of Health point of contact to ensure results have been reported and to initiate contact tracing.
  • A staff member living in the residence halls testing positive will be required to immediately report positive test results to the COVID-19 Response Team and to their resident assistant. The Student Health Center will also report any positive results they receive to the CRT.
  • On-campus staff will be provided a room in a separate building for isolation, as well as services that include daily check-ins for health and wellness, and meal delivery.
  • Visitors will not be permitted into isolation rooms
  • Quarantined individuals confirmed to have COVID-19 will be required to stay in their isolation rooms on campus until:
    • At least three days (72 hours) after their fever resolves (without medication) and respiratory symptoms (cough, shortness of breath) improve; AND

At least 10 days have passed since their symptoms first started, whichever occurs later.

Last Update | August 19, 2020

Daily self-monitoring and temperature checks will be required for staff via a mobile/tablet app or an online form provided by the University. This includes reporting being ill or demonstrating COVID-19 symptoms.

Last Update | August 19, 2020

The university is planning for the following measures for Fall 2020 to protect our employees:

  • COVID-19 health and safety training, and management will be required for all

employees prior to returning to campus. This training will include, but is not limited to, physical (i.e., social) distancing, PPE, symptom screening and testing, hygiene and sanitation, and self-quarantining, Additional training also will be provided as needed for any employees currently working on campus.

  • PPE such as masks, gloves, hand sanitizer and other necessary materials will be provided to employees in accordance with guidance from the CDC and the District of Columbia Department of Health. This includes clear masks for more accessible communication. Employees will be required to wear equipment in public spaces on campus in accordance with this guidance.
  • Physical distancing guidelines will be followed and physical distancing of a minimum of 6 feet will be implemented in office and meeting settings.
  • The temporary policy on the use of annual leave, sick leave, remote work and related issues during the COVID-19 pandemic will remain in effect.
  • Designated buildings, rooms, offices and other campus facilities identified for use will undergo routine and deep cleaning. In addition, adjustments will be implemented as necessary or prudent to promote physical distancing while facilitating effective visual communication. Adjustments may include plexiglass barriers, touchless door closures and other changes. Requests to add additional spaces will be considered based on need, as well as resource availability.
  • Signage will be posted throughout campus reminding people of the need to wear PPE and to maintain physical distancing requirements. Signs also will include reminders of recommended health, safety and hygiene practices.
  • Daily self-monitoring and temperature checks will be required via a mobile/tablet app or an online form provided by the University. This includes reporting being ill or demonstrating COVID-19 symptoms.
Last Update | August 19, 2020

Our website will remain the main source of information on our work toward the eventual safe reopening of campus.  As we learned at the start of this pandemic, overcommunicating is a priority to ensure our staff have critical information.  As more information comes about, we’ll have regular updates from the Workforce Development and Innovation Task Force to keep our employees informed.

Last Update | August 19, 2020

Essential employees will continue to be on campus at the start of the Fall 2020 semester.  Some additional staff may be required as small groups of students come back to campus, and we will ensure all receive the appropriate health and safety training and follow our university protocols for their own protection and to protect our students.

Last Update | August 19, 2020

Current university operations and staffing remain in Phase One, meaning that all students and the large majority of staff members are fully remote.  Approximately 100 staff are currently on campus to deliver essential services including those that are necessary to support students residing on campus.

Last Update | August 19, 2020

Employees should follow the guidance of their primary care provider and refrain from returning to work until they receive their results of a negative test.

Last Update | August 19, 2020

Employees should not come to campus if they’re exhibiting any symptoms of COVID-19, per the self assessment questions.

Last Update | August 19, 2020

If a Gallaudet University employee on campus tests positive for the virus that causes COVID-19 and a health care provider determines that they do not need to be hospitalized, the following steps will be taken to prevent the disease from spreading on-campus:

  • The COVID-19 Response Team (CRT) will contact the D.C. Department of Health point of contact to ensure results have been reported and to initiate contact tracing.
  • A student or staff member living in the residence halls testing positive will be required to immediately report positive test results to the COVID-19 Response Team and to their resident assistant. The Student Health Center will also report any positive results they receive to the CRT.
  • Students and on-campus staff will be provided a room in a separate building for isolation, as well as services that include daily check-ins for health and wellness, and meal delivery.
  • Visitors will not be permitted into isolation rooms
  • Students who are confirmed to have COVID-19 will be required to stay in their isolation rooms on campus until:
    • At least three days (72 hours) after their fever resolves (without medication) and respiratory symptoms (cough, shortness of breath) improve; AND
    • At least 10 days have passed since their symptoms first started, whichever occurs later.
Last Update | August 19, 2020

If employees do not feel well or exhibit COVID-19 symptoms, they should contact their primary care physician for next steps and immediately notify their supervisor.

Last Update | August 19, 2020

If an employee has already returned to campus, they must email contact.tracing@gallaudet.edu​ . If they are still working remotely, please contact ​hrs@gallaudet.edu​.