During the COVID-19 Town Hall on March 12, Dr. Tommy Horejes, Associate Provost for Student Success and Academic Quality, shared a decision by university leadership that room and board charges will be prorated as of March 18 for students who leave campus due to the coronavirus pandemic.

The Office of Financial Aid wants to share more information with students about how this decision may impact their financial aid awards. Each student’s situation can vary, so we will address several possible scenarios.

For students who paid for their housing expenses out of pocket
If you or your family paid all or a portion of your housing and meal plan costs out of pocket, and you do not have any other outstanding charges to the University, then your money will be refunded to you. Please allow two weeks after your room and meal plan adjustments have been made to your student account for Student Financial Services to process your refund.

For students whose housing and meal plans were covered by Vocational Rehabilitation
Each Vocational Rehabilitation (VR) agency has its own rules. If VR paid for your housing and meal plans, they will most likely expect Gallaudet to return the unused portion of their contribution to them directly. VR agencies will work directly with Student Financial Services to request refunds or to make adjustments to their awards.

For students who used loans to pay for their housing and meal plan expenses
If you obtained federal student loans, parent PLUS loans, or Private loans to pay for your housing and meal plan costs, and you do not have any other outstanding charges to the University, you will have two options. You can request that the unused portion of your loan be returned to your lender, or you can request that the loan money be refunded to you to help pay for off-campus living expenses. Once the Financial Aid office determines you may be due a refund because of a student loan, we will contact you directly via your Gallaudet email address.

Please allow us two weeks after your room and meal plan adjustments have been made to your student account to send you notification. If you fail to respond to our notification within 48 hours, we will return the money back to your lender.

For students who still have not paid for their housing and meal plans
If you still have an unresolved balance for the semester, you can expect that your overall balance will be reduced by the amount of your room and meal plan adjustments.

For students who are approved to remain on campus
If you successfully appeal to remain on campus, no changes will be made to your student account.

If you need emergency funding to help pay for your travel costs
Student Affairs will have some emergency funding available to help on-campus students pay their immediate costs for returning home. If you have financial challenges, please complete the Special Request for Extension form online here.

Don’t forget to complete your FAFSA for the 2020-2021 school year!
We know that the next few weeks will be busy for you. So, if you haven’t done so already, put a reminder on your calendar to complete your FAFSA for next school year. We want to start releasing 2020-2021 financial aid awards in mid-June. You can complete the FAFSA online at https://studentaid.gov/h/apply-for-aid/fafsa.

Please continue to monitor your email and the wordpress-281560-1393173.cloudwaysapps.com web site for more information. Also, be on the lookout for more information from Student Financial Services about how your refunds will be processed.

If your situation does not fit any of the scenarios listed above, or if you have additional questions, you can always contact the Office of Financial Aid. Our contact information is below.

Email: financial.aid@gallaudet.edu
Videophone: 202-618-6844
Voice: 202-651-5290

We are here to support you.


Doryann Barnhardt
Office of Financial Aid